Council Corner: Updates from the Regular Church Council Meeting – June 22, 2026 Informational Items: Update from Finance Ministry All committees and ministries with budget lines will receive their annual Budget Letter and Request form this week. They are due by July 31st . The offerings are down significantly prompting Financial Secretary Ken Fey to further examine, with congregational input, the reasons – more information to follow. Update from Physical Facilities Ministry Mudjacking work previously performed on the Preschool entrance sidewalks did not fully resolve the problem and will be addressed by the contractor. Work on the breaker boxes is proceeding but with some delays due to parts – the contractor is working with church and preschool schedules. Fall athletic field contract renewing and negotiating is in progress. Lamour to replace heating element in kitchen dishwasher once parts are available; Council requested a better understanding of cost savings on external contractors thanks to Lamour. Miscellaneous Updates Community Meal Grant submitted with notification expected by July 31 st ; we are now an established vendor with the State, should future grant opportunities arise. Kicked-off planning for September 13 th Celebration Sunday; anyone interested in assisting or volunteering, please contact Councilmember Melinda Borman. Looking Ahead – Items Upcoming in Next 1-2 Months Preparing for 2027 Budget cycle Form nominating committee for various committee/ministry positions. Prepare for possible renewal of Sexton’s house lease. Employee Manual update. Personnel working on formalizing a process for annual goal setting & performance reviews for employees. Discussion on possible donor recognition area. Upcoming Events – In an effort to better prepare for the various events and events within events, Council members use a more detailed calendar . We hope this tool also helps you better plan for Church activities. Looking Ahead – Possible Items for Council Conversation – August 16th Mayberry Bequest response discussion Church financial update Opportunities for St. Lucas
Council Corner: Updates from the Regular Church Council Meeting – May 28, 2026 Informational Items: Update from Physical Facilities Ministry Adding a second handrail to the exterior kitchen stairs is under consideration – the feasibility is in question as the space needed might not reach clearance requirements. Church and property HVAC systems will now be overseen and maintained by our Maintenance manager Lamour, creating savings by eliminating the need for a third-party contract. Miscellaneous Updates Shared a revised draft of Event Planning Checklist for feedback. Provided a Mayberry Bequest submission update with plans to release a summary to the congregation in the coming weeks. Presented a confirmation banquet and service planning review document to discuss how to better assist the Youth Leaders in hosting banquet and opportunities for cross ministry collaboration in setup and execution. Approved moving the August Council Conversation to August 16 th to prevent conflict with Sunday Funday. Looking Ahead - Items Upcoming in Next 1-2 Months Preparing for 2027 Budget cycle Form nominating committee for various committee/ministry positions. Form Celebration Sunday planning team. Upcoming Events – In an effort to better prepare for the various events and events within events, Council members use a more detailed calendar. We hope this tool also helps you better plan for Church activities. Actions Taken Approved applying for the America 250 – Good Neighbor Week mini-grant to support a Community Meal in the fall (week of September 28 – October 4). Approved hiring DECA to perform a light interior and exterior inspection of the Parsonage for $100. Approved updates to the Keeping God’s Children Safe policy. Closed Session Actions: Approved 6-month renewal of Pastor Janet’s contract
Council Corner: Updates from the Regular Church Council Meeting – April 27, 2026 and Semi-Annual Congregational Meeting – May 3, 2026 Informational Items: Update on Financial Audit Audit is complete and a very good overall report. It suggested some prior period adjustments and those were made in the quarter ending 12/31/25. Additional update from the Semi-Annual Meeting Roughly $25,000 in adjustments were made, leaving the year end 2025 deficit at approximately $100,000 instead of the previously reported $125,00. Financial Secretary recommends a review, not a full audit, every 3-5 years. Offering revenue remains soft for the first quarter; encouraging a stewardship effort to reinforce importance of giving despite Mayberry request. Update from Physical Facilities Ministry The lighting work on the sign facing Denny Road is complete. Council approved the recommended bid to replace five electrical panels at the cost of $28,000. The work will commence in July. Miscellaneous Updates Regarding status of the Parsonage Analysis, the tenant has renewed the lease, with a new term expiring April 30, 2027. Council is actively gathering additional data on the state of the property. Discussion favored waiting to decide on the process for decision-making until data collection is closer to completion. Action Taken: Approved the contract with Show-Me Electric to replace five electrical panels for $28,481. Approved Room 18/20 as the new primary Children's Ministry Sunday School space with conditions including a three week trial period to confirm space sustainability prior to any room modifications, council approve any permanent physical modifications, cleanliness and reasonable organization of the room be maintained, and council periodically review arrangement assuring space continues to meet needs of the broader church. Reviewed proposed revisions to the Keeping God's Children Safe policy. Postponed approval until May to incorporate a few non-material changes. The existing KGCS policy stays in effect in the interim. Closed Session Actions: Approved unpaid leave of absence for Amy Bush from June 8 to July 19. Finalized plans for celebrating the ministry of Lynn Fey Follis. Semi-Annual Meeting Actions: Approved the Perpetual Endowment Trust appointment of Bob Mandava to an unexpired term ending December 31, 2027. Elected Sara Savat and Carolyn Schwartz to the Preschool Board, both serving three year terms.
